The Awaiting approval card on your Dashboard shows pending bills and money requests that need your attention.
| Item type | When it appears | What you can do |
|---|---|---|
| Bills | Bill exceeds the auto-approval limit | Approve, edit, or reject |
| Money requests | User requests additional budget funds | Approve (send the money) or decline |
What appears in Awaiting approval
- Bills with a status of Pending approval — these exceed the auto-approval limit set in your bill preferences.
- Money requests with a status of Open — users requesting additional budget funds.
Note: Items are sorted by most recent first, showing up to 5 at a time.
How to approve a pending bill
- Open your Dashboard and find the Awaiting approval section.
- Click Open next to the bill.
- Review the bill details — supplier, amount, budget, and category.
- Approve or make changes as needed.
How to respond to a money request
- Open your Dashboard and find the Awaiting approval section.
- Select Open next to the money request.
- Review the user’s name, requested amount, budget, and reason.
- Choose to approve (send the money) or decline the request.
Common questions
Can I change the auto-approval limit for bills?
Yes. Go to Settings > Preferences > Bills to adjust the auto-approval threshold. See How to set up bill approval workflows for details.
What happens if I decline a money request?
The user is notified that their request was declined. They can submit a new request with a different amount or reason.
Can I delegate approvals to another admin?
Any user with the Admin role can approve pending items. There’s no separate approval delegation — all admins see the same Awaiting approval queue.