A budget is a spending limit you assign to users. It controls how much they can spend and how often the limit resets.
| Setting | What it controls |
|---|---|
| Name | What the budget is called (e.g. “Marketing Q1”, “Travel”, “Admin Team”) |
| Limit | The maximum amount users can spend per cycle |
| Start date | When the budget becomes active (default: Immediately) |
| Expiry date | When the budget stops (default: Never) |
| Cycle | How often the limit resets (One-time, Daily, Weekly, Fortnightly, Monthly) |
| Users | Who can spend from this budget |
| Shared / Individual limits | Whether all users share the budget limit or each gets their own cap |
Budget cycles by plan
| Cycle | Essentials | Premium |
|---|---|---|
| One-time | ✓ | ✓ |
| Weekly | ✓ | ✓ |
| Monthly | ✓ | ✓ |
| Daily | — | ✓ |
| Fortnightly | — | ✓ |
| Custom reset date | — | ✓ |
For help choosing the right cycle, see Understanding budget cycles.
How to create a budget
- Click Budgets in the sidebar.
- Select Create New Budget.
- Enter a Name for the budget (e.g. “Marketing Q1”).
- Set the Limit — the maximum amount per cycle.
- Choose a Start date (defaults to Immediately) and Expiry date (defaults to Never).
- Pick the Cycle — One-time, Daily, Weekly, Fortnightly, or Monthly.
- Click + Add in the Users section to add members who will spend from this budget.
- Toggle between Shared limit (all users share the total) or Individual limits (each user gets their own cap).
- Click Create Budget.
Shared vs Individual limits
| Mode | How it works |
|---|---|
| Shared limit | All users share the total budget amount — one person could spend it all |
| Individual limits | Each user gets their own cap within the budget |
Tip: Individual limits are useful for shared budgets with multiple users. For example, a $2,000 monthly budget with 4 users and a $500 individual limit ensures no one person can spend more than their share.
Common questions
Can a user be in more than one budget?
Yes. Users can be members of multiple budgets. Each budget has its own limit and cycle.
Can I change a budget after creating it?
Yes. Admins can edit the name, limit, cycle, members, and all other settings at any time. See How to edit a budget.
What do users see when they have a user limit?
Users see their individual user limit as their available balance — not the total budget amount or other users’ limits.